S/M/XL  E-Recruiting
JUST THE RIGHT SETUP
FOR YOUR SPECIFIC SITUATION

Allow your applicants direct and independent access to the application process. The link to personnel registration may be integrated at any place on your web page.

Publish your current job openings on your web site and allow candidates to search for jobs, locations and additional criteria.

Design your own job postings and describe if it should be posted on the Internet or intranet and for how long.

Avoid applications of candidates that already applied before and/or were denied. Applications with different locations won’t be affected.

Upon registration, candidates will receive an invitation to the staff questionnaire - immediately, automatically and without calling on you.

Get all the information within the scope of the application or part of the candidate management entered by the candidates themselves – according to your needs. According to requirements, job related questions can be included. Data can be defined as filter criteria relevant for your selection and if necessary automatically checked by JOBMATCHER.

If you need your applicants to upload documents (diplomas, photos, reference letters...), they will be able to upload them digitally. It saves paper, postage and time, avoids passing on hard copies and makes for an ecologically sound recruiting. By using JOBMATCHER all individuals with corresponding rights have access to these documents.

Do you define criteria for appraising incoming applications? JOBMATCHER automates this process and notifies you by using three colors (green, yellow, and red) whether and which criteria are fully or partially met. Certainly, manual intervention is possible – JOBMATCHER prepares your decisions, but you decide yourself.

Your paper applications will also be considered. They will be transferred into the regular process by transferring personnel-related basic data. JOBMATCHER sends the login information to the personnel questionnaire automatically.

From our portfolio of scientifically proven test procedures we put together a battery of tests that meet your needs and gather all relevant requirements in the best way possible.

If you would like to test candidates by preselection and without exposing your company, we combine testing procedures that are suitable just for this purpose.

If you are inviting candidates for a test, you can rely on our entire portfolio of existing test procedures. Here, for the implementation you only need a computer with Internet access.

Do you put as much value on discretion as on substantiated diagnostics?
JOBMATCHER makes both possible – no personal data is required for test implementation.

Our web based recruiting solution – JOBMATCHER - makes you independent. Test access can be administered anytime and anywhere.

With one click you can decide on candidates to be invited for prescreening. JOBMATCHER takes command on everything else and automatically sends login information.

Login information for tests that are administered onsite has been preselected and can directly be printed.

One aspect of the diagnostic process can hardly be changed: your candidate. In this respect, test results are not reported as benchmarks or norm charts which do not reflect your candidate situation and are often based on outdated data. In fact, each individual test result is closely related to your personal candidate or industry, occupation and level of a comparable group of people.

Whether at the level of all candidates or each individual candidate - the graphical illustration of test results in three colors (green, yellow and red) gives you a quick overview. In addition, the overall result and individual dimensions are always available to you as two numerical values with value Z and percentile ranking. Additionally, verbal descriptions of dimensions will support the interpretation of results.

Especially for closely timed processes, a good process control is essential. The test progress always gives you a current overview on the test status.

You are using your own successful test procedures that you may want to keep after changing the processes? Starting with system configuration M, JOBMATCHER supports the integration of own and third-party test procedures.

When getting the feedback of test results, JOBMATCHER will support you with individually defined feedbacks that are available online or in PDF format. The use of test procedures compiled in a scientific and substantiated way is also in compliance EEOC standards and allows a qualified feedback to denied applicants.

Starting with configuration of system M, it will be possible to design test layouts and questionnaires according to your ideas and beyond the standardized adaption of your corporate design. Define where and how you want texts, charts, or elements such as time to be incorporated.

The use of a rolling code system controls the permission of different personnel groups who are involved into your process to read, write and modify.

In decentralized processes your sites are assigned to a folder system. This will ensure that sites (e.g. local factories or subsidiaries) will only have access to their own candidates, while the head office, for example, will have access to all candidates. The additional possibility to pass candidates to different sites will ensure your ability to offer alternatives to interesting candidates when necessary.

Complex processes where responsibility for individual process steps lies on the part of different personnel groups can be made easier for the people involved. For example: Do you appoint interviewers who only store interview results? Or do you include a branch manager to make decisions? In these cases, personnel don’t need full access to candidate management, but will have access to their own portal where the required functions are individually provided and set up. This way it saves time to instruct and secures data privacy, and facilitates the start of a new process.

Your unique process in the focus, once you have logged on. All process steps are graphically displayed and linked – thus each candidate is just a click away. Even on the personnel level your process is also displayed graphically, and each link leads to each step’s result display.

If you pay special attention to candidates of specific groups such as for example family members of employees, we will do the same. JOBMATCHER identifies VIP candidates. You define how they will be treated within the process.

Whether you would like to make internal candidates, returning applicants or other individuals available in JOBMATCHER, our import wizard will support the assignment of information to individuals and individuals to processes.

Set up candidates manually, modify or add.

Personnel processes include a variety of documents such as application documentation, appraisals, certificates or feedbacks. Regardless of whether these documents will be uploaded by candidates, JOBMATCHER correctly assigns all documents generated during the process or that have been provided by you. And you always have access to all documents related to an individual.

For documents that are required during the process a user-configurable checklist is formed. You always have an overview of whether a candidate has submitted all necessary documents.

All contacts with candidates will be documented at the individual level. You will keep track of every email, letter, telephone or personal contact with candidates, the contact dates and contact persons. Here you have several views available. Important process-related changes are also documented in the change-log.

We will provide entry screens for your processes executed offline. All procedures can be assigned to a standardized evaluation logistics which may be useful as to test procedures in the course of an Assessment Center, and you will be able to make a decision based on the result summary. In addition, it ensures that your process is fully and lawfully documented.

For each stage of your process a summary of all candidates including their total score at this specific level is available. Sort by date, test result, or site and combine several filters to refine your search.

The graphical illustration of test results in three colors (green, yellow and red) gives you a quick overview. In addition to the overall results with corresponding recommendation, on the personal level you will receive additional information for the placement of candidates within the comparable group. In order to make content-balanced decisions, the results of each measured dimension will be reported. Two numerical values are always available for you with the Z value (default value) and percentage ranking. In addition, verbal descriptions support the interpretation of results.

A Search Wizard is available to you for the processes in which extensive personal data are gathered. They have the possibility to begin detailed searching inquiries by all present biographical information. Test results are not disregarded, but may be included in the search. Especially when using JOBMATCHER as a talent pool insures that you identify quickly and reliably the right candidate for each activity.

Open up multiple placement opportunities for the candidates and make sure that you don’t lose good candidates. At the same time, test results can also be set in relation to various comparable groups. Thus you get feedback as to individual eligibility for commercial and technical professions and can attend upon alternative career aspirations.

Compare candidates at each step of the process. The configurable graphical view of your results as colored charts will show strengths and weaknesses at first glance.

Use different lists to memorize candidates short and long term. By one click you add candidates to these lists and later will find them again.

Add candidates to your watch list and work on them one after the other. It saves both time and nerves when the same action can be executed for several individuals.

You own the data arising from your process. Therefore, all relevant pages include an export function which you can use to generate data files in Excel format in order to store them in your working environment.

Define what questions and answer formats you want to use in your questionnaires. From charts to drop down and open text boxes to required insertion boxes, everything is possible.

A modification of standards and dimension values always results in a modification of results. In order to avoid wrong decisions, this functionality must remain reserved for administrators. Together we will adjust modifications that are meaningful to you and we will implement them for you.

Create your own e-mail and letter templates that are used in your process. In decentralized processes JOBMATCHER also supports site-specific templates to whose shared content site specific information such as logo, address etc. may be added.

Mail letters and emails to several candidates at the same time just by one click. When sent, individual-related information such as name, address, test code or appointment will be automatically added by JOBMATCHER.

A calendar with daily, weekly, monthly and annually view will give you an overview about all upcoming dates; the use of colors will help you to differentiate. Your immediate access to all candidates who are assigned to a specific appointment is just one click away.

JOBMATCHER also supports scheduling of appointments for several employees. This appointment coordination in one hand guarantees to invite candidates without delays, and you will always be first when racing for best talents.

In connection with an appointment date/candidate appointment many tasks need to be performed: inviting participants, attendance, recording of cancelations and confirmations, printing of test codes and documents, summarizing additional procedures and making decisions. The Recruitment Day Planning Tool includes all these tasks in order to simplify administrative tasks as much as possible. New appointments are being scheduled in a few minutes and candidates are being invited just by one click. JOBMATCHER visualizes the status of bookings as a bar diagram. Thus you always get to know if appointments are still available.

Invite many candidates to personal appointments and if necessary to different sites, a coordination of candidates is as important as it is time-consuming. To make this task easier, the INVITE module, which is an additional module, serves as an upgrade to the Recruitment Day Planning Tool. Here candidates can respond to an invitation and confirm or cancel appointments. The response is directly sent to JOBMATCHER. And depending on the configuration, candidates even have the possibility to choose between several dates. Thus your schedule is always up to date and you personally don’t bother with the arrangement of various calenders.

When providing Assessment Centers it is important to be flexible in case candidates or proctors have to cancel. The additional AC Planning Module serves as an upgrade to the appointment tool and simplifies the provision of personal appointments for several candidates. Define a unique set of daily routines and required resources. Based on this, JOBMATCHER generates individually-related schedules and operating plans for the participants and proctors on the touch of a button. This way short-term changes don’t mess up your planning any longer but will be recalculated in real time: AC (Assessment Center) planning and provision is therefore relieved of tiresome administration.

Generate (pre) contracts immediately following your decision. Let interesting candidates know your appreciation by making an immediate job offer.

Question your candidate regarding your process in order to get an external quality assessment. By using different data bases the anonymity of the questioning is assured.

On the part of the candidates visible screens can be customized according to your specifications - from the inclusion of your logo to the copy of the corporate web site design.

The use of an SSL 128-bit encryption by default ensures secure data transmission and the protection of your candidates' data from unauthorized access.

JOBMATCHER meets the requirements of the Disability Equality Act. The implementation of all content as (D) HTML and JavaScript allows the implementation of various test formats by using reading glasses or read-aloud function at the same time.

In order to make your workflow as efficient as possible, regardless of the HR system utilized, JOBMATCHER can be integrated flexibly into an existing IT system environment. A standardized interface is available at no extra costs.

Starting with the XL system configuration JOBMATCHER allows you full access to all functionalities. Generate and administer questionnaires and test procedures yourself or adjust your layout according to your need.

Web-based IT services often need to be available around the clock. But this shouldn’t be your problem: When hosting through HR Diagnostics you can rely on sophisticated technical solutions that meet highest demands with regard to data security, performance and accessibility.

If the technical conditions are given JOBMATCHER can be hosted at your site. Our sophisticated technical solutions guarantee that the system operates independently and safely.

You may use an exclusive server for maximum data security and performance. In this context, there is also the possibility of using your own domain.

By means of HR Diagnostics hosting, you will automatically benefit from our straightforward service and further developments of the JOBMATCHER system platform. If you do hosting yourself, service and maintenance contracts will ensure that your system is always up to date.

Upon request, for training and further developments we provide you with a copy of JOBMATCHER partition as a test system.

Processes and tasks may change. JOBMATCHER adapts to these modifications and within the selected configuration it can be expanded by additional functions. If other target groups have to be included, a separate process that corresponds to your workflow can be defined.

We support your international or multilingual processes as to both content and administration, by providing such languages as English, German, French or Italian. Furthermore, many test procedures are also in Polish, Russian or Chinese. Throughout the process, candidates will automatically be addressed in their preferred language and can decide for themselves whether they want to change the language setting or keep it.